Owner
Sees
- Logo and colours on every template
- One look across documents
Looks professional without a designer.
Studio and documents
Launching soon · join the waitlistDescribe the invoice. Reuse it forever.
Studio is where your invoices, payslips and emails get their look. Build a template with your logo and colours, point the fields at load, customer or driver data, and use it again. It also reads incoming rate confirmations into a load for your review.
- Document templates
- Bound to your data
- Reads rate cons
fleetspire / studio / invoice-templatePreview
From template to document
Pick it, fill it, check it, send it.
- 1
Start from a template
Begin with an invoice, payslip or email template and edit its text and layout.
Office
- 2
Bind the fields
Pick load, customer or driver fields from a list so the document fills itself in.
Office
- 3
Preview and save
See it filled with a sample load, adjust, and save it to your templates.
Office / Manager
- 4
Use it
Use it by hand for each document. A person reviews what goes out.
Dispatcher / Billing
What Studio includes
Templates, data bindings and document reading in one place.
Reusable templates
Save a layout once and use it for every document.
Invoices and payslips
Layouts with your logo and colours, filled from the load or the driver’s pay.
Email templates
Reusable messages with placeholders, sent from Leads and communications.
Data bindings
Point a field at load, customer or driver data with a picker.
Logo and colours
Your logo and colours on every template.
Rate con reading
Reads rate confirmations and BOLs into a load, shows a confidence level on each field, and waits for approval.
Why design templates inside the TMS?
Templates made in a separate design tool go stale the moment a field changes. Studio is designed to keep the template and the data in the same place.
- Word files and copy-paste: An invoice layout copied from last month’s file.FleetSpire Studio: One invoice template, filled from the load.
- Word files and copy-paste: Each person words the quote email differently.FleetSpire Studio: A shared email template with the fields placed for you.
- Word files and copy-paste: Logo and colours drift between documents.FleetSpire Studio: One template with your logo and colours.
- Word files and copy-paste: Changing a layout means editing every old file.FleetSpire Studio: Change the template, and new documents follow it.
Who uses Studio?
Whoever owns the look of the paperwork.
Billing
Sees
- Invoice template with load fields
- Payslip preview
- Review before it goes out
Drafts for review. FleetSpire does not take payment.
Dispatcher / Sales
Sees
- Check-call and follow-up email templates
- Fields filled from the load
Less retyping.
What connects to Studio and documents?
- FleetSpire TMS →
The system of record every module reads from.
- Leads and communications →
Where email templates get sent.
- Billing →
Where invoice and payslip drafts are reviewed.
- Free trucking calculators →
Cost per mile, load profit and driver settlement. No sign-up.
Common questions
Questions about Studio and documents
What is FleetSpire Studio?
A place to design and reuse document and email templates, with fields that fill from your FleetSpire data.
What can I build in Studio?
Invoice and payslip layouts, rate confirmations and email templates, with fields that fill from your data.
Does it read rate confirmations?
Yes. It proposes the load fields with a confidence level on each, and a person approves before anything is created. Accuracy figures are not published before launch.
Is it an AI image generator?
No. Studio is for business documents and emails.
Can I import from Canva?
Optional import and export with design tools is being explored and is not committed.
Does it send invoices or take payment?
No. FleetSpire drafts invoices for your review. It does not collect, hold or send money.
Want your paperwork to look like your company?
Join the waitlist and tell us which documents you send most.