Staff member
Sees
- Clock in, break and clock out
- Their own hours
- Tasks assigned to them
One place to start the day and see the work.
Team and tasks
Launching soon · join the waitlistKnow who is working, on what, and for how long.
Dispatchers, billers, safety staff and managers clock in and out inside the same system that runs your loads. Hours, breaks, departments, roles and tasks sit next to the work, whether the team is at the office or at home.
- Clock in and out
- Departments and roles
- Tasks: board, list, calendar
fleetspire / workforce / todayPreview
Who uses team and task tools?
Anyone on the office side of a carrier or dispatch company.
Manager
Sees
- Who is clocked in
- Pending time adjustments
- Team tasks, in review and overdue
Review instead of chasing.
Owner
Sees
- Departments and roles
- Hours by team member
- Tasks by department
The structure of the company, written down once.
What does a working day look like?
A short loop for office and dispatch staff.
- 1
Clock in
Start the day from the dashboard. The entry records the start time.
Staff
- 2
Work the tasks
Pick up tasks with an owner and due date. Move them from to do to in progress to review.
Staff
- 3
Request a correction
Forgot to clock out? Send a time-adjustment request with a note.
Staff
- 4
Review and approve
A manager decides on corrections and reviews finished tasks. The outcome stays on the record.
Manager
How do trucking offices track staff time and work today?
Often a paper sheet, a group chat or a separate app that knows nothing about the work. FleetSpire is designed to keep time, structure and tasks together.
- Sheets and chat messages: Staff text “starting” and “done” in a group chat.FleetSpire team and tasks: Staff clock in and out in the system, with breaks recorded.
- Sheets and chat messages: Corrections happen in passing and nobody can say what changed.FleetSpire team and tasks: A time adjustment is requested and reviewed by a manager.
- Sheets and chat messages: Who reports to whom lives in someone’s head.FleetSpire team and tasks: Departments and a reporting hierarchy are part of the company structure.
- Sheets and chat messages: “Can someone chase the POD?” sits unanswered in a chat.FleetSpire team and tasks: The task has an owner, a status and a due date, linked to the load.
What team and tasks cover
Time, structure and work for the office. It does not track anyone’s location.
Clock in and out
Start and end time recorded per working day, with breaks.
Time-adjustment review
Corrections are requested and approved, not edited silently.
Departments and hierarchy
Who works where and who reports to whom.
Tasks with owner and status
To do, in progress, review, done, with priority and due date.
Board, list and calendar
Three views of the same tasks, linked to a load or customer.
Automation
Rule-created tasks, and hours ready to hand to whoever runs payroll.
What connects to Team and tasks?
- FleetSpire TMS →
The system of record every module reads from.
- Dispatch →
Where staff and drivers meet the work.
- Dispatch companies →
Teams running several carriers.
- Free trucking calculators →
Cost per mile, load profit and driver settlement. No sign-up.
Common questions
Questions about Team and tasks
Does FleetSpire track employee time?
Yes, that is the aim: staff clock in and out, record breaks, and request time adjustments that a manager reviews.
Does it track where employees or drivers are?
No. These tools record time and team structure. They are not location tracking.
Does FleetSpire have task management?
Yes: tasks with an owner, status, priority and due date, as a board, list or calendar, linkable to a load or customer.
Does it run payroll?
No. FleetSpire prepares hours for whoever runs payroll. It does not run payroll or move money.
Run the office and the loads in one place
Join the waitlist for early access to team and task tools and the TMS around them.